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Parish Administrator for Finance – Episcopal News Service

The Parish Administrator for Finance (PAF) plays a vital role in the overall management of the parish’s financial life.

The PAF is responsible for managing the financial administration; especially income and expenses in a day-to-day manner. Other responsibilities include supporting the annual parish government campaign; work closely with the parish treasurer and accountant to handle parish financial matters; and oversee financial records and online systems.

It is expected that the PAF will develop and maintain administrative support activities for accounts receivable, eg donations and deposits, third party pledge payments and share transactions. The PAF also manages premium payments and other accounts.

Main administrative functions:

Debtors (income): deposit all monies received; works with parish organization clergy, staff and volunteers to prepare deposits. Registers all donations in the database; categorizes and tracks donation-related donations so that trends over specific calendar periods can be viewed. Manages stock and mutual fund donations by tracking all brokerage accounts (ensures that these donations are redeemed or sold as soon as possible). Keep track of gross and net sales prices and provide this information to the parish treasurer, bookkeeper and donor. Produces dues statements and thank you emails and letters in consultation with the parish treasurer. Tracks revenue for different budgets and designated accounts and continuously reconciles these accounts; works with the parish administrator for programs and facilities on: receipt and tracking of revenue from space usage related bills. Annual Parish Management Campaign: collects and reports pledges; produces daily and/or weekly pledge lists as needed/requested, and reports database statistics. Responds to parishioner questions about: pledges and pledge payments, direct deposits, stock transactions, and payroll deductions. Bank accounts and related issues: Manages an emergency account and debit card associated with the account. Follows the policies and rules of the Finance Committee and advises the Committee when necessary/requested. Tracks checks, debits and deposits on a daily basis so that accounts can be reconciled effectively. Keep proper records for the parish treasurer’s convenience (originals are with the bookkeeper at a different location). Miscellaneous & Related: Managed with the Deputy Headmaster “Realm” (member database) or its equivalent; produces membership reports as requested/required; establishes standards for data entry, field use, and data collection processes, in coordination with groups requiring data from the member database. Maintain monthly payroll through Paychex, and employee retirement and health insurance records through the Church Pension group. Assist with special projects as assigned.

Knowledge(s), Skills and Abilities:

Working knowledge of accounts receivable routines and processes. Technology proficiency across a variety of platforms and programs, including QuickBooks, Bill.com, Paychex.com, Microsoft Office, and Google Workspace. Working knowledge of Realm by ACS Technologies, or experience using similar cloud-based church management or customer relationship management software. The ability to track and manage multiple projects simultaneously. Excellent customer service skills and ability to work well with people at all levels of the congregation (clergy, staff, volunteer leadership and parishioners). Strong written, oral and interpersonal communication skills. Is discreet and can handle confidential information appropriately. Ability to pay attention to details (of paramount importance).

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